UWA Develop Regulations for Unified Industry Growth
UWA Regulations
Articles of Association of the UHD World Association
Chapter I General Provisions
Article 1
This association shall be hereby named the UHD World Association, abbreviated as UWA.
Article 2
The UWA is made up of businesses, public institutions, academic and professional research institutes, professional organizations, and other entities that work on ultra-high definition (UHD) video production, video transmission, applications and services. This Association is an international, non-governmental, industrial and non-profit organization that focuses on promoting development of the UHD video industry.
Article 3
The UWA aims to keep a global vision, improve the global UHD video industry environment, serve the industry, promote innovation, facilitate applications, and enhance cooperation. The Association strives to build an advanced, complete and mutual progress international UHD video industry ecosystem. The UWA abides by the constitution, laws, regulations and national policies of the registered country.
Article 4
The UWA accepts the guidance, supervision and management of the competent authority and the registration management authority.
Article 5
The UWA is located in Beijing, China.
Chapter II Business Scope
Article 6
The UWA’s business scope covers:
(1) carrying out industry research and policy consultation to lead the development direction of the industry;
(2) promoting innovation in UHD video technologies, and encouraging joint innovation between the industry, academia and research institutes;
(3) promoting the popularization of UHD video applications, and cultivating new business models for the UHD video industry;
(4) promoting the study, formulation and implementation of technical standards for the UHD video industry by law, and carrying out related testing and certification;
(5) promoting international communication and cooperation within the UHD video industry; and
(6) undertaking other tasks entrusted by members of the UWA.
Chapter III Membership
Article 7
The UWA is made up of member entities.
Article 8
Any entity that applies for membership shall:
(1) want to join the UWA;
(2) agree to abide by these Articles; and
(3) have influence in the UHD video sector.
Article 9 In order to join the UWA, an entity shall:
(1) submit an application to the UWA;
(2) receive approval from the Standing Council; and
(3) receive a membership certificate issued by the Council or other bodies authorized by the Council.
Article 10
Members have the right to:
(1) elect and be elected, and vote on decisions of the UWA;
(2) participate in the activities of the UWA;
(3) have priority access to the services provided by the UWA;
(4) criticize, provide recommendations on, and supervise the work of the UWA; and
(5) freely join and withdraw from membership of the UWA.
Article 11
Members shall:
(1) abide by these Articles and execute the resolutions of the UWA;
(2) protect the legitimate rights and interests of the UWA;
(3) complete tasks assigned by the UWA;
(4) pay membership dues as required; and
(5) provide information to the UWA as required.
Article 12 Members who want to withdraw from the UWA shall notify the UWA in writing and return their membership certificates. If a member does not pay their required membership dues or does not participate in UWA activities for more than 12 months, the member shall be automatically viewed as having had withdrawn from the UWA.
Article 13 Members who seriously violate these Articles shall, upon approval by the Council, be delisted from the UWA.
Chapter IV Generation and Removal of Organization and Responsible Person
Article 14
The highest authority of the UWA is the General Assembly. The General Assembly shall:
(1) formulate and revise the Articles of Association;
(2) elect and remove board members of Council;
(3) review the work reports and financial reports of the Council;
(4) formulate and revise the rules for membership dues;
(5) decide on termination; and
(6) decide on other important matters.
Article 15
A quorum of two-thirds of UWA members must be present before a General Assembly can commence, and the resolutions of a meeting shall take effect only when they are put to a vote and approved by more than half of the members present.
Article 16
In principle, the General Assembly shall be convened once a year.
Article 17
The UWA Council shall be the executive body of the General Assembly, shall lead the UWA in carrying out daily work between General Assembly, and shall be answerable to the General Assembly.
Article 18
The Council shall:
(1) implement the resolutions of the General Assembly;
(2) elect and remove the Chair, Vice Chair(s), the Secretary-general and board members of Standing Council;
(3) convene General Assembly;
(4) report to the General Assembly of the work and financial status of the UWA;
(5) decide on the admission and removal of UWA members;
(6) decide on the establishment and cancellation of, and changes to, UWA offices, branches, representative agencies, and entities;
(7) decide on the appointment of Under Secretary-generals and heads of UWA agencies;
(8) lead the work of UWA agencies;
(9) formulate internal management regulations; and
(10) decide on other important matters.
Article 19
A quorum of two-thirds of board members of Council must be present before a Council meeting can commence, and the resolutions of a meeting shall take effect only when they are put to a vote and approved by at least two-thirds of the members present.
Article 20
The Council shall meet at least once a year. Under special circumstances, the meeting may be conducted remotely such as by video calls.
Article 21
The UWA shall establish a Standing Council. The Standing Council shall be elected by the Council and shall exercise the functions and powers referred to in items (1), (3), (5), (6), (7), (8) and (9) of Article 18 when the Council is not in session and shall be answerable to the Council. The number of board members of Standing Council shall not exceed one-third of the board members of Council.
Article 22
A quorum of two-thirds of board members of Standing Council must be present before a Standing Council meeting can commence, and the resolutions of a meeting shall take effect only when they are put to a vote and approved by at least two-thirds of the members present.
Article 23
The Standing Council shall meet at least once every six months. In special circumstances, the meeting may be conducted remotely such as by video calls.
Article 24
The Chair, Vice Chair(s) and the Secretary-general shall meet the following requirements:
(1) they are relatively influential within UHD audio and video domain;
(2) the maximum official age of the Chair, Vice Chair(s) and the Secretary-general shall not exceed 70 years old, the Secretary-general is a full-time position;
(3) they are in good health and able to take on regular work; and
(4) they have complete capacity for civil disposition.
Article 25 The Chair, Vice Chair(s), and the Secretary-general exceed the maximum official age shall be put to a vote at the Council, reviewed by the competent authority, and approved by the registration management authority before they can hold office.
Article 26
The Chair, Vice Chair(s), and the Secretary-general shall be elected for three-year terms, and shall not be elected for more than two consecutive terms. Extension of their terms of office in special circumstances shall be put to a vote at a General Assembly and approved by more than two-thirds of members present, reviewed by the competent authority, and approved by the registration management authority.
Article 27
The Chair shall act as the legal representative of the UWA. Under special circumstances, Vice Chair(s) or the Secretary-general shall act as the legal representative entrusted by the Chair, approved by the Council, reviewed by the competent authority, and approved by the registration management authority. The legal representative signs important documents on behalf of the UWA. The legal representative of the UWA shall not concurrently serve as the legal representative of other organizations.
Article 28
The Chair shall:
(1) convene and preside over the Council and the Standing Council meetings;
(2) check the implementation of the resolutions of the General Assembly, Council, and Standing Council; and
(3) handle other matters.
Article 29 The Secretary-general shall:
(1) preside over the daily work of UWA offices and organize the implementation of annual work plans;
(2) coordinate the work of branches, representative agencies, and entities;
(3) nominate Under Secretary-general(s) and heads of UWA agencies, and submit the nominations to the Standing Council for decision-making;
(4) advise UWA offices, representative agencies, and entities on the recruitment and appointment of full-time staff, and submit the recommendations to the Standing Council for decision-making; and
(5) handle other daily work.
Chapter V Assets Management and Use
Article 30
The funding sources of the UWA are:
(1) membership dues;
(2) donations;
(3) government funding;
(4) revenue from activities or services carried out within the approved activity scope;
(5) interests; and
(6) other legal incomes.
Article 31
The UWA collects membership dues in accordance with the relevant regulations of the country where the UWA is registered.
Article 32
The UWA’s funds shall be used for the development of the business and undertakings specified in these Articles, and shall not be allocated among the members.
Article 33
The UWA shall establish a strict financial management system to ensure the lawfulness, authenticity, accuracy, and completeness of accounting materials.
Article 34
The UWA shall be staffed with qualified accounting professionals. Accountants shall not also act as cashiers, and shall conduct accounting and perform accounting supervision. An accountant resigning or being transferred to another post must handover the job to their successor properly.
Article 35
Assets of the UWA shall be managed according to the financial management regulations of the country where it is registered, and be subject to the supervision by the General Assembly and financial departments. Funding from the government and social donations received shall be audited and supervised, and the situation of such funding shall be disclosed to the public in an appropriate manner.
Article 36
The UWA shall go through a financial audit by the registration management authority and the competent authority prior to changes of the term of the Council or the legal representative.
Article 37
No entity or individual may embezzle, share, or misappropriate the assets of the UWA.
Article 38
Salaries, insurance and welfare benefits provided to the full-time staff of the UWA shall be based on the relevant regulations of the country where it is registered, with reference to relevant international practices.
Chapter VI Modifications to These Articles
Article 39
Modifications to these Articles shall be put to a vote and approved by the Council before being submitted to the General Assembly for review.
Article 40
Amendments to these Articles shall be reviewed and approved by the competent authority, and be submitted to the registration management authority for approval within 15 days after the approval by the General Assembly.
Chapter VII Termination and Property Disposal
Article 41
The deregistration of the UWA due to its own dissolution, separation, merger, or other reasons shall be proposed by the Standing Council through a motion to terminate.
Article 42
The motion to terminate shall be put to a vote and approved by the General Assembly and shall be submitted to the competent authority for review and approval.
Article 43
Prior to the termination of the UWA, a liquidation organization shall be established under the guidance of the competent authority and relevant agencies to clear up claims and debts and deal with related matters. During the liquidation period, no activities other than liquidation activities shall be performed.
Article 44
The UWA shall be terminated upon the completion of deregistration procedure by the registration management authority.
Article 45
The remaining assets after the UWA is terminated shall not be embezzled or shared by any members, and, under the joint supervision of the competent authority and the registration management authority, shall be used for developing undertakings related to the purpose of the UWA in accordance with relevant regulations of the country where it was registered.
Chapter VIII Supplementary Provisions
Article 46
These Articles are approved by a vote at the First Session of the First General Assembly on November 30th, 2021.
Article 47
The Council reserves the right to interpret these Articles.
Article 48
These Articles shall take effect as of the date of approval by the registration management authority.
IPR Policy of the UHD World Association
Chapter 1 Preamble
Article 1 With a view to promoting the development of the UHD World Association (“Association “), encouraging independent innovation and technological progress, protecting the legitimate interests of patent holders, related rights holders, and the Association as a whole, and promoting the healthy development of the ultra HD video industry ecosystem, the IPR Policy of the UHD World Association has been formulated (“Policy”).
Article 2 This Policy is an integral part of the Association that all Members shall comply with.
Chapter 2 IPR Licensing
Article 3 Members agree to grant licenses to standard implementers for the Members’ SEPs on fair, reasonable, and non-discriminatory terms.
Article 4 Members shall not refuse to license SEPs that they hold within the proposals they submit to the Association on fair, reasonable, and non-discriminatory terms.
Article 5 The licensing commitment on a fair, reasonable, and non-discriminatory basis pursuant to Article 4 above or by filing Appendix 1, once submitted, shall be irrevocable, unless changes to the related standards make the relevant patents no longer essential in order to implement the standards, or the new licensing commitment submitted by the same member provides more favorable licensing terms, i.e., changing from licensing commitment on fair, reasonable and non-discriminatory terms (“FRAND”) to royalty-free licensing commitment on fair, reasonable and non-discriminatory terms (“FRAND-RF”).
Article 6 The patent holder shall inform the transferee of the content of the patent licensing statement and the relevant obligations under this Policy before transferring a SEP with licensing statement on fair, reasonable, and non-discriminatory terms. Regardless of whether or not the transferee is informed, the transferred SEP shall remain subject to the stated commitments and restrictions set forth in this Policy, and the patent holder undertakes that it shall not transfer their SEPs for the purpose of
circumventing this Policy.
Article 7 A Member may claim that the patent licensing commitments that it made under this Policy are subject to the principle of reciprocity.
Article 8 A Member’s refusal to license an SEP shall be submitted in written statement by filing Appendix 1, at least 30 calendar days before the date of standard is submitted for the technical review to the Standards Setting Working Group, along with reasons for the refusal. If such a refusal is not submitted prior to the date of standard is submitted for the technical review, the Member shall be deemed to have agreed to license all SEPs they hold in accordance with Articles 3 of this Policy. Upon receiving a refusal to licensing, the Standards Setting Working Group shall:
(1) Organize a review of the affected aspects of the standard and seek feasible alternatives, including but not limited to calling in consultants to seek alternative solutions or taking other measures to effectively resolve the problem;
(2) If no alternative is available, notify the Association board to vote on whether or not to suspend or terminate the development and publication of the affected parts of the standard.
The Association shall, after fully considering the written reasons
provided by the Member, decide whether to uphold its membership.
In accordance with the principle of reciprocity set forth in Article 7,
other Association Members, after fully considering the written reasons provided by such a Member, shall have the right to decide whether to change patent licensing commitments to this Member. If other Members decide to terminate their patent licensing commitments, the licensing commitments to the Member shall be treated as never having existed.
Article 9 Where SEPs held by non-member entities or individuals are brought to the attention of the Association, the Intellectual Property Rights Working Group shall:
(1) Actively contact such non-member SEP holders or patent applicants, and seek effective ways to obtain a patent licensing statement from them (submitted by filling Appendix 1);
(2) If such non-member SEP holders or patent applicants refuse to grant standard implementers a license to implement their SEPs on fair, reasonable, and non-discriminatory terms, the Intellectual Property Rights Working Group shall, in collaboration with the Standards Setting Working Group, seek alternative solutions including but not limited to the following:
(a) In cases where the affected standards have not been published: If no alternative is available, the Association board shall be notified to vote on whether to suspend or terminate the development and publication of the affected standards while seeking other solutions.
(b) In cases where the affected standards have been published: If no alternative is available, the Association shall seek other effective means to solve the problem. If no other solution is found, the Association shall, after a vote by the Association board, stop promoting the standards, or repeal them.
Article 10 The Association encourages its Members to inform the Intellectual Property Rights Working Group in a timely manner upon learning that a non-member entity or individual holds an SEP, and subsequently assist the Association in obtaining patent licensing from such a non-member SEP holder or patent applicant.
Article 11 Unless otherwise stipulated by the Association, Members agree to grant the Association a permanent, unconditional, royalty-free, irrevocable, non-sublicensable, and worldwide license to their copyrights that are submitted to the Association and related to standards content. These copyrights include but are not limited to standards proposals, code, (standards) reports. The license is limited to serving the following
purposes:
(1) Communication within the Association;
(2) Development and evaluation of standards and standard-related
technologies;
(3) Standards release and promotion.
Article 12 Members agree that during the term of their membership, the Association will use their trademarks or business names for the purpose of indicating their membership or their relationship with the Association or involvements in activities organized by the Association, including but not limited to listing their trademarks or business names on the membership page of the Association’s website.
Article 13 Members undertake that they shall legally and validly hold all the IPRs to which they made licensing commitments in accordance with this Policy. Members shall notify the Association in a timely manner, in writing, of any material change in information or change to the status of the IPR (including but not limited to the change of trademark ownership and other information that may affect the content of the substantive commitments or the Association’s operations) that is a subject to a
licensing commitment made pursuant to this Policy.
Article 14 Unless otherwise stipulated by the Association, the copyrights of the standards, draft standards, published reports, white papers, standard proposals made by the Standards Setting Working Group and other outputs created by the Association and its working groups are owned by the Association. The Association grants a royalty-free, non-exclusive, worldwide, and non-sublicensable license to its Members for use in activities for the purpose of implementing the standards. If a non-member makes a request to the Association for copyright licensing for the purpose of standards implementation, the Association may grant a license to the non-member standard implementer on fair, reasonable, and
non-discriminatory licensing terms.
Article 15 Subject to a Member’s agreement to the Association’s trademark usage rules, the Association shall grant a non-exclusive, worldwide, and non-sublicensable trademark license to that Member, allowing it to use its trademarks in the manufacturing and marketing of the tested and certified standard-implemented products. Manufacturing and marketing activities may include, but are not limited to, the manufacturing, sales, leasing, marketing, and advertising of such products. If a non-member standard implementer makes a request to the Association for trademark licensing, the Association may, under reasonable conditions, grant a license to the owner of the tested and certified standard-implemented products.
Article 16 Any patent licensing statements made by Members in accordance with this Policy prior to the dissolution of the Association or termination of their membership shall remain valid after the dissolution of the Association or termination of their membership, and the provisions under Articles 5, 6, and 7 of this Policy shall apply.
Chapter 3 Disclosure of Patent Information
Article 17 Members shall disclose their SEPs to the Association, and the Association also encourages its Members to disclose their known SEPs in a timely manner, including those held by the members and those held by third parties,.
The Association may request its Members to disclose their patent
information in relation to a standard. Upon receiving of such disclosure request, Members shall disclose the relevant SEP information by filing and submitting Appendix 1. If, after receiving a disclosure request from the Association, a Member does not file the schedule of the Appendix 2 to the Association prior to the date that the standard is submitted for technical review, the Member is deemed to have agreed to license all SEPs it holds for that standard in accordance with Article 3 of this Policy.
Article 18 If a Member refuses to grant a license in accordance with Article 8 of this Policy, it shall, in addition to issuing a notice, disclose to the Association the SEP information they refuse to license, the descriptions of the essentiality of the SEP, and other patent information and relevant supporting materials required by the Association.
Article 19 SEP information falling under disclosure obligation as set forth in this Policy includes the following:
(1) For granted patents and published patent applications, Members, or SEP holders, or patent applicants shall disclose the basic information to the Association, such as application number, application date, publication number/grant number, patent holder and patent title; information of the standards covered, such as standard title, version number, and chapter number.
(2) For unpublished patent applications, Members, or SEP holders, or patent applicants are not required to disclose the basic information, but shall provide relevant documents to prove the existence of such applications and disclose to the Association information regarding the standards covered. Such information includes standard title, version number, chapter number, etc. Members or SEP holders or applicants agree to disclose additional patent information according to Article 18 (1) after publication.
Article 20 When disclosing relevant patent information, Members shall make reasonable efforts based on their knowledge and shall be responsible for the authenticity of the patent information and relevant supporting materials they provide. Members undertake to in no way intentionally conceal or avoid disclosing patent information that is required to be disclosed under this Policy.
Chapter 4 Disclaimer
Article 21 The Association shall, through appropriate procedures and means, disclose to its Members and the public the SEP information and patent licensing statements submitted by patent holders, or patent applicants.
The Association shall not be responsible for reviewing the validity and fitness of the SEPs, nor does the Association guarantee the authenticity and integrity of the SEP information.
Article 22 Unless otherwise stated in this Policy, the Association shall not, on behalf of products implemented in accordance with the standards, provide any warranties, either express or implied, for non-infringement of IPRs of third parties, merchantability, or fitness.
Article 23 In no event, regardless of damages related to contracts, infringements, or guarantees, whether or not Members or third parties have been advised of the possibility of such damages in advance, etc. shall the Association be liable for any direct, indirect, special, incidental, punitive, or consequential damages (including but not limited to expenses, losses of profit, unavailability of products or services, or data loss incurred by purchasing alternative products or services) arising as a result of this Policy to its Members or third parties.
Article 24 The Association and its Members shall not be liable for searching for or analyzing SEPs. However, this provision shall not restrict the Association or its Members from conducting due diligence or other technical searches for SEPs.
Chapter 5 General Provisions
Article 25 This Policy shall be governed by and construed in accordance with the laws of the People’s Republic of China without regard to conflict of laws. The final interpretation of this Policy shall rest with the Association.
Article 26 Any Member who violates the provisions of this Policy may be deemed to have breached this Policy. The Association has the right to take reasonable measures to remedy the violation, so as to safeguard the interests of the Association and ensure the implementation of the objectives of the Association.
Article 27 The Association shall not engage in any patent licensing during the implementation of standards. Patent licensing shall be settled by the patent holder and the standard implementer through negotiation at their own discretion. Any patent-related dispute arising from the implementation of a standard shall be settled by the relevant institutions.
Article 28 This Policy shall take effect as of the date of publication and is applicable to all IPR-related activities of the Association. Any
amendment to this Policy shall take effect on the date of publication of the amendment and shall have the same effect as this Policy.
Article 29 This Policy shall be written in the Chinese and English language. Both versions shall be of equal legal effect. In the event of controversy, the Chinese version shall prevail.
Article 30 Definition of terms in this Policy:
Member: An entity that has completed the procedures for joining the Association according to the Management Rules for Members of the UHD World Association. To avoid ambiguity, the term “Member”, as used in this Policy, includes all affiliates of a Member. Affiliate of a Member is an entity that controls, is controlled by, is under common control with such Member, but any such entity shall be deemed to be an Affiliate only as long as such control exists. For the purposes of this definition, “control” shall mean direct or indirect ownership or control of more than fifty percent (50%) of an entity’s stock or other equity interests.
Standard implementer: An entity that implements a standard and, if not licensed, constitutes infringement.
Standard essential patent (SEP): Patents or patent applications that are essential for the implementation of the standards developed or revised by the Association.
Proposal: Proposals or comments formally submitted by Members in written form (including electronic form) to the Standards Setting
Working Group, or proposals or comments made by the Standards
Setting Working Group.
Draft standard: The initiation of a standard that has been approved by the Association, and whose text is under development.
Standards: In this Policy, the term “standards” refers to Association
standards.
Intellectual property rights (IPRs): Patents, trademarks, service marks, registered industrial designs, layout designs, mask work rights of integrated circuits and applications for the foregoing rights, copyrights and rights associated with unregistered designs, as well as related rights protected by other countries and recognized by law as IPRs, trade secrets, technical secrets, or confidential information
Association trademark: All Association trademarks registered now or in the future.
Standard Management Measures of the UHD World Association
Section I. General Provisions
Article 1. The Standard Management Measures of World Ultra High Definition Video Industry Alliance (hereinafter referred to as “the Measures”) aim to serve the development of the global ultra-high definition video industry, meet the standard requirements of industrial development, solve the problems of industrial interconnection, build a standard system of “advanced technology, industry friendly and continuous evolution”, create an open industrial ecology, and promote industrial prosperity
Article 2. The Measures are formulated in accordance with the principles of “efficiency, pragmatism, transparency and openness” by referring to the best practices of excellent alliances at home and abroad and in combination with the actual situation of the World UHD Video Industry Alliance.
Article 3. The Alliance Standard is a promotional standard that formulated by the Alliance to meet the needs of both market and innovation through a rapid, flexible and efficient working mechanism, based on the World UHD Video Industry Alliance (hereinafter referred to as the “Alliance”) as the platform, guided by the development needs of the UHD Video Industry.
Section II. Organization and Responsibilities
Article 4. The Alliance establishes Standards workgroup, Standard Expert Group and the Alliance Secretariat to jointly promote its standardization.
Article 5. The Alliance’s Standards workgroup is established by the Standing Council of the Alliance in accordance with the management measures of the Alliance’s Standards workgroup, and is responsible for the organization and management of the Alliance Standard, including:
（I）.Proposing the Alliance Standard preparation and revision plan and annual plan;
（II）.Organizing the Alliance Standards’ collection and technical review;
（III）.Organizing the review and revision of Alliance Standards;
（IV）.Organizing the publicity and implementation of the Alliance Standards according to the Alliance’s work plan, promoting the implementation of the standards, and putting forward commendation suggestions for the alliance’s standard work;
（V）.Organizing to collect and analyze the development trends of international standards or domestic and foreign advanced standards based on voluntary principle, not mandatory for all member of the alliances to contribute it and to provide consulting and services to alliance enterprises;
（VI）.Undertaking other matters related to standard work according to the work arrangement of the alliance.
Article6. The standards expert group is composed of experts from the standing council of the alliance, experts from the council and standards experts, and is re-elected every two years. Under the organization of the Standards workgroup, the standards expert group mainly undertakes the following responsibilities:
（I）.Strategy research of Alliance Standards;
（II）.Participating in the evaluation of technical scheme for Alliance Standards;
（III）.Participating in the review of intellectual property rights involved in Alliance Standards;
（IV）.Participating in the project initiation review of Alliance Standards;
（V）.Participating in the technical review of Alliance Standards.
Article7. The Alliance Secretariat is responsible for the daily organization and management of standard projects, including:
（I）.Convening the Alliance Standard project group;
（II）.Promoting the progress of the standard project group;
（III）.Translating the Alliance Standards into English;
（IV）.Assisting the Standards workgroup to organize the publicity, release and propaganda of Alliance Standards, and promoting the implementation of standards;
（V）.Maintaining the list of Alliance Standards and archive relevant documents during the development of Alliance Standards;
（VI）.Ensuring that the whole life cycle of the Alliance Standards is implemented according to the Measures, and coordinating the disputes in the process of Standards formulation.
Article8. The Standards workgroup has a Standards special group and a Standards project group to undertake the research and development of the Alliance Standards. The Standards special group is responsible for management of the standard project group in a technical field. The leader unit of the Standards special group is nominated by the standards workgroup and approved by the Alliance Council. The standards project group is responsible for drafting one or a series of relevant Alliance Standards.
Article9. After project initiation, the Standards workgroup shall assign the alliance standard development plan to the Standards special group, and the Standards special group shall form a standard project group to carry out the standard development according to Section III of the Measures. For standard projects without Standards special group, the Secretariat shall coordinate the establishment of Standard project groups.
The standards project group is generally led by the standing director unit or the director unit. Important issues in the process of Standards development shall be solved according to the principle of consensus. If voting is required, it shall be approved by 2 / 3 of the participating units.
Article10. The standards project group will be dissolved automatically after Alliance Standards are submitted for approval. If there is no standard preparation and revision project for the Standards Special Group for more than one year, the Standards Special Group will automatically enter the dormancy period; if there is no standard preparation and revision project for more than two years, it will automatically be dissolved.
Article 11. The Standing Council of the Alliance is responsible for reviewing the annual standard planning and work plan of the alliance, and for reviewing and issuing the Alliance Standards.
Section III. Working Procedures of Alliance Standards
Article 11. The formulation procedures of Alliance Standards include: New Standard Proposal (NSP), New Standard Project (NSPJ), Work Draft (WD) Development, Draft for Voting (DV) Development, Final Draft International Standard (FDIS) Development, Approval, Numbering, Release and Review. See Annex I for details.
Article 12. New Standard Proposal (NSP)
（I）.The member of the Alliance can put forward proposals for the project initiation of Alliance Standards according to the needs of industry development, and the number of members participating in the proposal shall not be less than 5.
（II）.For the project initiation of Alliance Standards, the Application Form tor the Project Initiation and Revision of the Alliance Standards (see Annex 2) shall be filled in and submitted to the Alliance Standards Workgroup and Alliance Secretariat. If there are draft standards, they shall be submitted together.
The Standards workgroup and the Alliance Secretariat shall conduct preliminary review after receiving the project proposal. If the preliminary review fails to meet the project approval conditions of the group, they shall assist the proposal unit to improve it; If the preliminary review meets the requirements of project initiation, the project initiation review shall be organized in a timely manner, and the Project Initiation Application shall be transferred to the Secretariat for project initiation application number and filing.
Article13. New Standard Project (NSPJ)
（I）.The standards workgroup shall organize the members of the standards expert group to review the Standards project initiation, and the project proposal meeting the following conditions shall be approved:
1The standard project proposal meets the development needs of the Alliance;
22There is no obvious overlap with existing Alliance Standards;
3The number of units participating in the proposal shall be no less than 5, and shall include no less than 2 executive directors or 1 executive director and 3 or 5 directors.
4The number of experts participating in review shall not be less than 11, and more than 2 / 3 of experts participating in the review agree.
5For the Project Initiation Application based on the industrial standards and national standards under research or formed by resolution of the Standing Council and Technical Committee of the Alliance, the project initiation shall be approved in principle.
（II）.In principle, the project approval review shall be conducted once every three months. Under special circumstances, it can be held temporarily or through letter review. And fill in the Project Approval Review Form (see attached Table 3)
（III）.For the Standards that have passed the project approval review, the standards workgroup will release the alliance standard formulation plan and assign the standard theme group. The Alliance Secretariat will publicize the standards on its website or the national standard information public service platform, and cooperate with the standard special group to openly solicit standard project units among the Alliance members to establish a standard drafting group.
The Secretariat shall summarize the project initiation and regularly report to the (standing) Council.
（IV）.Participating units shall fill in the Application Form for Participating Units of Alliance Standards (see Annex 4).
Article 14. Work Draft (WD) Development
（I）.The Alliance Standards is prepared by the standard special group and the standard project group. In the process of preparation, the project group shall fully negotiate and reach an agreement to form the standards Work Draft (WD) for comments, which shall be submitted to the standards workgroup by the leading member in the standard project group.
（II）.The Secretariat will upload the Work Draft (WD) for comments to the designated page on the official website or the national standard information public service platform for public comments.
Article 15. Draft for Voting (DV) Development
（I）.The dates for Soliciting Opinions shall not be less than 30 natural days.
（II）.The standards project group is responsible for communicating the feedback one by one, reaching an agreement, and filling in the Summary of Alliance Standards (Comments / Reviews) (see Annex 5).
（III）.The technical content of the standards is complete and there is no major difference, and the standard of Draft for Voting (DV) is formed, which is submitted to the standards workgroup by the leading member of the standard project group.
Article 16. Final Draft International Standard (FDIS) Development
（I）.The standard of Draft for Voting (DV) submitted for technical review shall be ensured that the technical content is complete and there is no major difference. In addition to the Draft for Voting (DV) submitted for review, the standards project group shall also submit for review both the preparation instructions of Draft for Voting (DV) and the Summary of Alliance Standards (Comments / Reviews).
（II）.For standards projects involving patents, relevant patent disclosure materials shall also be submitted.
（III）.After the Draft for Voting (DV) and related materials are reviewed by the standards workgroup, the standards workgroup shall organize the technical review of the standard to review the progressiveness and standardization of the standard.
（IV）.Joint review or letter review can be adopted for technical review. In principle, the review experts are composed of members of the standard expert group, and some industry experts can be employed according to actual needs. The number of review experts shall not be less than 15, and the number of external experts shall not exceed 3. If more than 3 / 4 of experts participating in review vote YES, they will be approved and fill in the Alliance Standards review form (see Annex 6).
（V）.After the review is passed, the project group will form the standard of Final Draft International Standard (FDIS) and preparation instructions after modification according to the review comments.
（VI）.If the review failed, the project group shall re-apply for review and carry out technical review after modification according to the review opinions.
Article 17. Approval
The drafting group will submit the Final Draft International Standard (FDIS) of the Alliance Standards for approval and relevant materials to the standards workgroup for approval.
Article 18. Numbering and Issuance
（I）.The standards workgroup assigns the Alliance Standards number to standards. The standard number of Alliance Standard consists of alliance code, alliance standard serial number and year number.
For Example: T/UWA XXXX-XXXX。
（II）.The numbered standards shall be handed over to the Secretariat of the Alliance and formally released after being approved by the Standing Council.
（III）.The Alliance Standards is written and published in Chinese and English. In case of any objection, the Chinese version shall prevail.
Section IV. Review and Revision of Alliance Standards
Article 19. Review of Alliance Standards.
（I）.The Alliance Standards shall be reviewed within five years from the date of issuance and implementation. The review conclusion includes: confirming that the Alliance Standards continue to be effective, revised or abolished.
（II）.The review is organized by the standards workgroup.
Article 20. Revision of Alliance Standards.
（I）.The reviewed Alliance Standards shall be timely revised according to the review conclusion. The revision application is generally submitted by the original main drafting unit, and the technologically advanced units are encouraged to submit the revision application.
（II）.The revision is organized by the main drafting unit which approved by the standards workgroup.
（III）.The Alliance actively promotes the transformation of advanced and mature standards which recognized by market inspection into industry standards, national standards or international standards.
（IV）.If it is considered that the standard is no longer applicable and there is no need to modify it, the leading drafting unit or the standards workgroup may apply for abolishing it, which shall be determined after being reviewed by the Standing Council of the Alliance.
Section V. Rapid Development Procedure
Article 21. If the Alliance Standards are equivalent to or equivalent to the international standards or the standards of other domestic organizations, the rapid development procedure may be adopted.
Article 22. For the transformation projects that are equally adopted, they can directly enter the approval stage from the New Standard Project stage; For equivalent conversion projects, they can directly enter the Final Draft International Standard（FDIS） Development stage from the New Standard Project stage;
Article 23. Before adopting the rapid formulation procedure to formulate the Alliance Standards, the consent or authorization of the copyright owner of the adopted standards shall be obtained.
Section VI. Implementation of Standards
Article 24. The Alliance Standards are recommended standards, and the members of the Alliance are encouraged to give priority to adopting the Alliance Standards.
Article 25. Units and individuals adopting the Alliance Standards are encouraged to actively feedback the problems found in the implementation of the standards to the alliance.
Section VII. Intellectual Property Management
Article 26. When the Alliance Standards involves patents, it shall be handled in accordance with the Regulations on the Administration of Group Standards and the Intellectual Property Policy of the World Ultra High Definition Video Industry Alliance.
Article 27. The standards workgroup shall organize all standard project groups to do a good job in the disclosure of standards and necessary patents. From the publication of the New Standard Project (NSPJ) to the standard review meeting, the members and individuals participating in drafting and other relevant members and individuals shall timely disclose the independent patents and intellectual property rights related to the content of the standard to the standards workgroup. The standards workgroup shall organize experts to conduct standard patent review.
During each meeting in the process of standard preparation and revision, the moderator of the meeting shall remind the participants to carefully consider whether the draft standard involves patents, notify the situation of the draft standard involving patents, and ask the participants whether they know the undisclosed patents involved in the draft standard, and record them in the meeting minutes.
Article 28. The copyright of the Alliance Standards belongs to the Alliance. Without the consent of the Alliance, no organization or individual may copy, disseminate, print and distribute any part of the Alliance Standards for profit.
Article 29. The training, testing, certification and other activities carried out by any organization or individual according to the Alliance Standards shall be approved and authorized by the Alliance Secretariat.
Section VIII. Supplementary Provisions
Article 30. The measures shall be interpreted by Alliance Secretariat.
Article 31. the Measures shall be implemented from the date of promulgation.
Standards and Management Rules for Membership Dues of the UHD World Association
In accordance with the Articles of Association of the UHD World Association, the standards and management rules for membership dues have been developed as follows in order to provide better services for members and drive the robust development of the Association:
Article 1 The payment of membership dues shall follow the principles of fairness and openness. They shall be collected on an annual basis, and be strictly managed. Members shall pay membership dues in full, but shall not overpay. All members shall pay membership dues to the Association in accordance with the set standards and timeline upon joining the Association.
Article 2 Standards for membership dues The membership dues shall be paid on an annual basis and in accordance with the standards set out in the table below:
Membership Level Standards for Membership Dues
Board Member of Standing Council CNY500,000 per year
Board Member of Council CNY100,000 per year
Standard Member CNY10,000 per year
Note: Standard Members that are non-profit organizations, such as universities, scientific research institutions, and social organizations, are exempted from paying membership dues.
Article 3 Payment of membership dues
(1) The accounting year of membership dues shall be from January 1st to December 31st of each year. Members shall pay their membership dues for the current year no later than March 31st each year, and transfer the dues to the designated bank account of the Association.
(2) New members who have been approved to join the Association shall, within 15 working days of receiving notice of their acceptance into the Association, pay their membership dues for the current year in accordance with the payment standards set out in Article 2 herein. Members who join the Association in the first half of a year shall pay a full year’s membership dues, and members who join in the second half of the year shall pay half a year’s membership dues.
(3) If the level of a member changes, they shall pay their membership dues based on their new level starting from the year after the level change. Members are not required to pay additional membership dues for the current year if their level is upgraded, and any membership dues they have paid in a given year will not be refunded if their level is downgraded.
(4) Any refusal to pay membership dues by members will be handled in accordance with the Articles of Association of the UHD World Association.
(5) Membership dues shall be paid in CNY, and shall not be paid in the form of shares, negotiable securities, or physical or intangible assets. Donations cannot be used to offset membership dues.
Article 4 Use of membership dues Membership dues will be used to serve members of the Association. In line with the objectives of the Association and the scope of its activities, membership dues will be primarily used for the following purposes:
(1) Ensuring the smooth operations of the Association.
(2) Purchasing office equipment required for daily operations and cover relevant expenses.
(3) Paying the salaries, insurance, welfare and other expenses of full-time staff.
(4) Covering other expenditures of the Association.
Article 5 Management of membership dues
(1) The Association shall establish and optimize its accounting books and records, as well as its financial systems, and once a year, shall present to the Council a report on the total sum collected in membership dues and the use of those funds. The collection and use of membership dues by the Association shall also be subject to oversight by members and audit by relevant authorities.
(2) The standards for membership dues shall not be changed arbitrarily. If it is necessary to change the standards, approval from the General Assembly shall be obtained.
(3) No organization or individual other than the Association may collect membership dues in the name of the Association.
Article 6 These Rules came into effect after being adopted at the First Session of the First General Assembly of the UHD World Association on November 30th, 2021. The General Assembly reserves the right to interpret these Rules.
Election Rules of the UHD World Association
1. These Rules have been developed in accordance with the Articles of Association of the UHD World Association in order to standardize elections held by the Association and protect members’ legally stipulated voting rights.
2. Elections held by the Association shall be subject to oversight by the relevant regulatory authorities and registration administration authorities.
3. The General Assembly of the Association shall elect board members of Council and vote related matters. The Council shall elect a Chair, Vice Chair(s), board members of Standing Council, and a Secretary-general and vote related matters of the Council.
4. Elections held by the Association involving personnel shall proceed by anonymous voting, and the number of candidates shall equal the number of vacancies to be elected. Under special circumstances, the election can be held by means of communication, and voting by letter, fax and email. Ballots can be issued in advance.
5. For the election of the Council of the Association, there shall be one chief observer, two observers, and one vote counter. Candidates for election may not act as the chief observer, observer, or vote counter. Candidates for these three roles shall be nominated by members and approved by the General Assembly. The chief observer shall oversee the whole election process.
6. The result of an election to fill a vacancy on the Council is only valid when at least two-thirds of the members of the General Assembly are present, and candidates are elected by more than a half of attendees vote for. To elect a Chair, Vice Chair(s), board members of Standing Council, or a Secretary-general, the Council must meet a quorum of two thirds of board members of Council, and candidates are elected by a two-thirds of board members of Council vote for.
7. Voters can either approve or reject a candidate on the ballot, or abstain from voting. To approve a candidate, they shall draw a circle (“O”) in the space to the right of the candidate’s name. To reject a candidate, they shall draw an “X”. No mark is needed if they abstain from voting. Members who abstained cannot choose another person, while who reject the candidate can write in an alternative candidate. To do this, they shall write the name of the candidate in the space provided, and draw a circle (“O”) in the space to the right of the write-in candidate’s name. The number of candidates they write in cannot exceed the number of candidates rejected; otherwise, the write-in will be invalid. For a ballot to be valid, the number of candidates approved (including write-in candidates) on each ballot cannot exceed the number of candidates that should be elected.
8. Voters cannot ask other members to vote on their behalf. After the voting, the chief observer and observers shall count the ballots onsite, check the number of ballots, and record the results, which shall be signed by the chief observer. The election will be valid if the number of ballots recovered is less than or equal to the number of ballots distributed. If the number of ballots recovered is higher than the number of ballots distributed, a new election shall be held.
9. Matters that need to be voted by the General Assembly shall be passed when at least two-thirds of the members of the General Assembly are present, and more than a half of the attendees vote for. Matters that need to be voted by the Council shall be passed when at least two-thirds of board members of Council are present, and more than two-thirds of the attendees vote for.
10.Valid ballots shall include onsite voting and ballots from feedback by means of communication, including letter, fax and email.
11. Voters must use a pen or ballpoint pen to fill in the ballots, and clearly mark the symbols.
12. After the vote counting is completed, observers and the chief observer shall confirm the counting result, and the meeting moderator or the chief observer shall announce the election result.
13. These Rules came into effect after being adopted at the First Session of the First General Assembly of the UHD World Association. The General Assembly reserves the right to interpret these Rules.